How to create an event
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This guide is for you, if you want to create a new CorrelAid Event for the first time and don't know the steps involved yet or if you just want to check that you don't forget any steps in between.
The general phases in creating a CorrelAid event are the following:
The tools used in the event creation are:
Canva for creating beautiful social media posts
Zoom for creating the video call and invitation link (login info is saved in Bitwarden)
Card created in deck & checklist copied
Clarification of
Appointment
Speaker
Title
Teaser
Short description
(Create extra card on separate board if necessary: Create content for the event)
Think about how to collect feedback for your event!
Write PR date as deadline in the title of the card
Create an entry in public calendars:
(Tag person who is to advertise on card - we don't have that person yet so you are responsible for advertising)
End result: Entry in the CorrelAid event calendar (and others)
Create content
Text: Get creative.
Optional: Reel (Easily convert your image with the magic switch function in Canva)
Post article
Slack channels that apply
End result: Published posts on all social media channels
Document participants (screenshot)
Share feedback link with participants
End result: successful workshop 🚀 , list of participants, materials
Send materials and feedback link to participants (template in Education Mail)
For education events:
(Forward feedback to external speakers)
for task tracking
for saving the event description
for participant management (they can register for the event and unregister from it and will receive an e-mail with the Zoom Link and a calendar invite, login info is saved in Bitwarden)
for creating feedback forms
In the following sections you can find all the ToDos during each of the phases. These ToDos are also available in the event template card in the .
An overview of all events and their descriptions can be found in this
Add that info to the GDoc such that we have an overview of all events
Is there a that you can resuse?
End result: complete description of the event -> one document with all short descriptions
Create Zoom link (see )
Create Pretix event (see )
Create an entry in the (one week before the event)
Add event to
Image: Templates can be found
Upload materials to and change permissions to "everyone can view"
Add materials (non-editable) to
Fill out list of participants in
End result: Number of participants and feedback are documented, materials are stored in a freely accessible and retrievable format And last but not least: have fun
