Data dialogue

You plan to organize a data dialogue? Below you find some general information about this event format as well as step-by-step instructions for a data dialogue in person and a remote data dialogue.

Goal: Offer NPOs that do not yet have a concrete project idea a format to define their data challenge with dedicated data scienctist volunteers.

Key Takeaways:

• NPO:

  1) Learn how to think about data challenges (through onboarding and scoping)

  2) Identify potential of data science for organizational challenges

  3) Gather possible solutions for data challenges that can lead to an implementation project

• Data Scientists:

  1) Learn how to scope projects (project managers)

  2) Ideate on how to solve social challenges with data science

  3) Win the pitch and join the project team - if they wish to do so

Commitment

• NPO (4h):

  • Preparation of needed material (1h)

  • Preparation call and contact survey (1h)

  • Ideation session (1h)

  • Pitch night (1h)

• Data Scientist(4-8h)

  • Preparation of ideation session (1h)

  • Ideation session (1h)

  • Pitch creation phase (1-4h over one week)

  • Pitch night (1h)

Roles

• Project managers: Coordinate onboarding, guide NPOs, train data scientists, launch projects

• Main moderator: welcome of guests, introduction of the orga team and of CorrelAid, guidance through the event

• Main host: intro to the meeting tool, technical support, set up of breakout sessions, taking screenshots, keep track of time

• Co-hosts: Support main hosts in break-out sessions

• Orga team: Organizes meeting rooms, sets agenda, , photographs the event

• Participant: Take part in event

Timeline

Find partners

• Use public registrees or network associations or research NPOs in your region

• Contact NPOs using our e-mail template

• Assess whether interested NPOs have the same thematic topic and can join the same data dialogue

Set time and date

• Set the time and date of the data dialogue (ideation session and pitch night) according to how NPOs may attend

• For offline events: Book possible locations

• For online events: Ask Frie Preu to set up a zoom environment

• Create/distribute marketing material (Hint: PR [PR ] (mailto:[e-mail]) can help!) or take a look in this CorrelCloud file

Organize

• Choose the following responsibilties: Moderator (2P), technical staff (1P)

• Train moderators using our internal guidances, for example with this presentation

• Set an agenda, create a presentation and gather necessary surveys

Prepare partners

• Schedule a 1h preparation call

• Clarify whether the process and goals of the open data dialogue are understood

Approach the organization and gain more insights in their data challenge, at the same time, they gain more insights on what information we need to tackle their challenge. It is not necessary to fully define the questions on challenges yet - here you can collect ideas and mark points for clarification during the ideation session.

Prepare participants

• Transcribe the data to a call for application format to share with volunteers (Hint:[Frie ](mailto:[e-mail]) can help!)

• Share invitation in the networks using this form

  • CorrelAid distributor

  • Student distribution boards

• Monitor registrations (we have a 50% attendance rate)

• Assess abilities and prepare matching

• Send reminder e-mail one week before

Ideation session (1h)

• Ideally, offer an onboarding session from project managers to volunteers in an hour

• Ideate on data challenges and solutions with broad focus (collect as many ideas as possible)

• Gather ideas on post-its or similar digital tools

• Let the NPO select up to 3 ideas that they want pitches on

• Form pitch teams using a zoom survey

Pitch working phase (1-4h over a week)

• Pitch teams work on their pitch, incl. a technical proposal, value-add and ressource-time allocation

• Pitch teams create 5 slides for pitch deck and send those to organiztational team

Pitch night (1h)

• Pitch teams present their data challenges + possible solutions followed by Q&A (5+ 5min)

• NPO representatives and project managers consult on which ideas can be selected (10min)

• Final decision and allocation of groups (10min)

• Feedback: Interviews with NPOs and sending out of surveys (10min)

  • for NPOs

  • for volunteers

Follow-up

• Send reminder for feedback surveys and thank you notes

• Launch projects

• Gather lessons learned

• Present your open data dialogue on our blog and the lc call! Example

Any questions about the above? Ask Nina , Frie or Isabel or get support from the #lc-team channel.

Field reports from past data dialogues

What does it look like in practice? Here you can find reports of past data dialogues:

• Remote data dialogue 2020

• In person data dialogue 2019 at CityLab Berlin

• In person data dialogue 2018 in Berlin