How to: Workshops at CorrelAid

Step-by-step guide to having a workshop event at CorrelAid

Legend:

• 💚 To Do for Volunteers & Remote Office

• 🏢 To Do for Remote Office Only

1. Planning

• 💚 Clarification of

  • Date

  • Speaker

  • Title

  • Teaser (1-2 sentences)

  • Short description (e.g. relevance, topic, and learning objectives)

  • Picture of the speaker

• 💚 Think about how to collect feedback for your event! Is there a kobo form that you can reuse? (if you need an account, please contact [email protected])

• 🏢 Create cards in PM-tool (milestone for workshop itself as well as to do's for creating and reviewing materials)

• 🏢 Share Canva-Slide-template and (if necessary) Github-Repo with the speaker(s)

2. Publication

• 💚 Create Pretix event (if you need an account, please contact [email protected])

• 💚 Add event to CorrelAid website event calendar (if you need an account, please contact [email protected])

• 🏢 Create Zoom link

• 🏢 Create an entry in public calendars (if workshop is not only targeted at the CorrelAid-Community):

  • D64

  • CDL Civic Data Cafe Calendar

3. Advertising

• 💚 Use the workflow in #pr-post-this-for-me to initiate the promotion of the event (e.g. newsletter, social media, etc.)

• 💚 Post information in Slack

4. During the Event

• 💚 Document participants (e.g. screenshot and asap after the workshop in Pretix)

• 💚 Share feedback link with participants

5. Follow-up

• 💚 Send materials and feedback link to participants (either template in Education Mail or directly via Pretix)

• 💚 Forward feedback to speakers

• 🏢 Document number of participants and feedback in our monitoring overview