# How to: Workshops at CorrelAid

<figure><img src="https://2365861684-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lvg_oIb4oZtCuInS01x-887967055%2Fuploads%2FrSwzipJpOIlMxdJvZ8Ta%2FEvent_anlegen.png?alt=media&#x26;token=ed5b2805-91e3-4c84-a1a7-a1db339d9531" alt=""><figcaption></figcaption></figure>

**Legend**:

* 💚 To Do for Volunteers & Remote Office
* :office: To Do for Remote Office Only

### 1. Planning

* [ ] 💚 Clarification of&#x20;
  * Date&#x20;
  * Speaker&#x20;
  * Title&#x20;
  * Teaser (1-2 sentences)
  * Short description (e.g. relevance, topic, and  learning objectives)
  * Picture of the speaker
* [ ] 💚 Think about how to collect feedback for your event! Is there a [kobo form](https://kobo.correlaid.org/) that you can reuse? (if you need an account, please contact <info@correlaid.org>)
* [ ] :office: Create cards in PM-tool (milestone for workshop itself as well as to do's for creating and reviewing materials)
* [ ] :office: Share Canva-Slide-template and (if necessary) Github-Repo with the speaker(s)

### 2. Publication

* [ ] 💚 [Create Pretix event](https://docs.correlaid.org/wiki/infrastructure/pretix) (if you need an account, please contact <info@correlaid.org>)
* [ ] 💚 Add event to [CorrelAid website event calendar](https://www.correlaid.org/veranstaltungen/?viewType=list) (if you need an account, please contact <info@correlaid.org>)
* [ ] :office: [Create Zoom link](https://docs.correlaid.org/wiki/infrastructure/zoom#creating-a-zoom-event)
* [ ] :office: Create an entry in public calendars (if workshop is not only targeted at the CorrelAid-Community):
  * [D64](https://kontakt.d-64.org/ticker/veranstaltungsliste-d64-ticker/)
  * [CDL Civic Data Cafe Calendar](https://app.gitbook.com/u/yypxJZaOYGWiBTx0gsjoJxOUEC12)

### 3. Advertising

* [ ] :green\_heart: Use the workflow in #pr-post-this-for-me to initiate the promotion of the event (e.g. newsletter, social media, etc.)
* [ ] :green\_heart: Post information in Slack&#x20;

### 4. During the Event &#x20;

* [ ] :green\_heart: Document participants (e.g. screenshot and asap after the workshop in Pretix)
* [ ] :green\_heart: Share feedback link with participants

### 5. Follow-up&#x20;

* [ ] :green\_heart: Send materials and feedback link to participants (either template in Education Mail or directly via Pretix)&#x20;
* [ ] :green\_heart: Forward feedback to speakers
* [ ] :office: Document number of participants and feedback in our [monitoring overview](https://docs.google.com/spreadsheets/d/17EuFJD0flqb1JKbsXo4PgCCs4JMYKiPEwwLIM8mSKhU/edit?usp=sharing)